Office Administrator

PURPOSE
• To manage Admin tasks for company (office management, suppliers management ...)
• Be responsible for the purchase and procurement policy of Ipsos Vietnam

RESPONSIBILITY:
1. Admin:
• Office management: ensure the smooth running of an office on a day-to-day basis and may manage a team of admin assistants
• Work with building management: registration in & out building, maintenance, rental payment....
• Prepare office procedure and paperwork for expats and business trips: visa, work permit, resident card…
• Booking & payment for business travel: transport and accommodation
• Support to organizing company events or conferences
• Manage contract and price negotiations with office vendors, service providers and office lease
• Receptionist: serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival

2. Purchasing:
• Purchase & payment:
• Sample for projects of teams
• Ordering stationery and furniture, materials related to office daily life…
• Suppliers Management: follow, renew, made contract with supplier, controlling budget

QUALIFICATIONS
Background:
• At least 2 years’ experience in Administration
• Basic Microsoft Office skills (Word, Excel, Outlook)

Soft skills:
• Good communication and interpersonal skills (both in Vietnamese and English).
• Able to work under pressure and respect deadlines.
• Good time management skills.
• Able to work effectively in a team and independently.

Personality:
• Integrity
• Attention to details
• Proactive
• Collaboration Attitude

Education:
• At least College degree

- Attractive salary and bonus
- Social insurance, health insurance, unemployment insurance according to company law
- Professional, dynamic working environment

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