Finance Officer - Micro Finance Unit

WORK CONTEXT / BACKGROUND:

As per WV Vietnam strategy, micro finance is managed as one of its initiatives. In other word it is part of WV Vietnam and not as a separate entity line in other countries. .

Micro Finance program’s mission is to foster improvement in the quality of life among the clients in Vietnam by assisting the economically active poor and graduating the moderate and poorest of the poor into entrepreneurial skills. This will be accomplished through a sustainable Micro Finance program that provides access to loans, insurance and savings within program areas. All aspects of the services that MF program delivers are built to lead the development of appropriate models, capacities and systems for Micro enterprise development in Vietnam, resulting in sustainable economic development as part of WVI transformational development ministry throughout ADP communities.

MF Program is structured in two management levels: central office in Hanoi and branch office at provincial and/ or regional level. All direct transactions with clients including clients screening, loan processing and loan collection are carried out at communities’ level through a network of local staff.

At present, MF Program is operation in 11 districts mainly in the north and central of Vietnam.

PURPOSE OF POSITION:

To support MF Finance Manager in maintaining high standard of financial stewardship to ensure the sustainable operation and compliance with existing regulations.
To assist the Manager in the accounting and finance management functions of the Micro Finance Program.
To be mainly responsible for maintaining day to day financial, accounting transactions at NO and reviewing financial reports at branches level in order to ensure compliance with organization policy, Government legislative requirements as well as VFI policies and standards.

ROLE DIMENSION / DESCRIPTION

1. Planning and system/manual development
• Assistance is provided to Finance Manager to develop, improve and maintain standard financial systems in order to ensure appropriate levels of security and controls over the organization's resources.
• Assistance is provided to Finance Manger in developing/revising Finance Manual, Finance Guideline and Internal Control System
• Accounting Manual including Chart of Account is timely revised/updated to meet with the changes on financial recording.
• Technical oversight is provided to the Branch accountants in formulating the branch accounting system.

2. Accounting and finance Implementation

• Assistance is provided to Finance Manager to prepare and revise annual budget forecast, Plan of Action for both branches and national office as required.
• Transactions are recorded and entered into accounting system at NO level on daily basic.
• All supporting documents/invoices attached to relevant Voucher are verified before payment/transfer.
• Financial reports of NO and branches, including balance sheet, Income Statement, T6 report and other report as required by the MF PROGRAM management team, are consolidated in SunSystem on monthly basic.
• NO bank reconciliation in both VND and USD is monthly prepared.
• Financial reports, vouchers, invoice and other financial documents at branches are periodically reviewed through field trips.
• Financial policies, procedures, internal control system are regularly reviewed; good recommendations are made to make them more relevant, applicable and cost effective to MF PROGRAM.
• All payments are arranged in a timely and cost effective manner.
• Assistance is provided to Finance Manager to prepare for the internal/external audit.
• Financial record, files, reports are systematically filed for easy access and use.
• The account payable and account receivable systems are frequently checked to ensure complete and accurate record of all money.
• Staff payroll, benefit and income tax for branch staff are prepared and implemented on a monthly basic.
• Timely submission of branches’ financial report and bank reconciliation (hard copies) to Hanoi is ensured.
• Fixed Asset, Inventory and other related books are updated as required.

3. Monitor and Follow up
• The implementation of branch accounting system by Branch accountants is closely monitored; coaching and guidance are provided to them in a timely manner.
• The performance of the Branch accountants is supervised, monitored and evaluated; inputs are provided to the annual performance appraisal exercise.
• Audit findings and recommendations are well followed up.
• Sunsystem software is well managed; accounting and finance relevant e-copies and files are backed up and secured on a monthly basis.

4. Capacity building
• Necessary training and other support are identified and provided to Branch accountants.

Knowledge, Skills, Abilities:

- A Bachelor Degree in Accounting or Finance
- Proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls
- Knowledge of accounting theory and financial statements and government tax requirements
- good oral and written communication skills, team building skills, and ability to work in a cross cultural environment with a multi national staff;
- Good English skills (both spoken and written);
- Good computer skills (Words, Excel, Access)
- Knowledge of Sun Systems
- Experience in working with INGOs and or good understanding of community development, especially microfinance environment
- Experience in treasury activities, establishment and monitoring of budgets, and an understanding of data processing concepts and systems
- Requires continual mental concentration and attention to details.
- Highly requirement on integrity and accountability.

- Healthcare insurance following the company policy
- 15 day annual leave + 6 day sick leave + 2 day family leave
- Training Opportunity

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