Administrative Assistant & Secretary/ Nhân Viên Hành Chính Nhân Sự
Mức lương: 10-12 triệu
Đã hết hạn nộp hồ sơ - 82 lượt xem
Ngày cập nhật: 07/11/2019
Thông Tin Tuyển Dụng
Mô tả công việc
Administrative Assistant Job Description
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Responsibilities
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Responsibilities
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Yêu cầu ứng viên
Requirements
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 1 years of experience in the field or in a related area
University Degree or College degree, additional qualification as an Administrative Assistant or Secretary will be a plus
English Skills TOEIC 5.0 or equality
Administrative Assistant top skills & proficiencies
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Office Administration Procedures
Typing SkillsAttention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
Salary from USD 400 - USD500 / month and other Benefits to discuss during the interview
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 1 years of experience in the field or in a related area
University Degree or College degree, additional qualification as an Administrative Assistant or Secretary will be a plus
English Skills TOEIC 5.0 or equality
Administrative Assistant top skills & proficiencies
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Office Administration Procedures
Typing SkillsAttention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
Salary from USD 400 - USD500 / month and other Benefits to discuss during the interview
Quyền lợi được hưởng
- 13th salary and Project Bonus, 14th Salary for staffs who stay with us from Year 4
- Monthly birthday party, quarter party, reasons for parties, Company trip
- Coffe, tea, snack at the bar areas, daily snack at 4pm areas
- Monthly birthday party, quarter party, reasons for parties, Company trip
- Coffe, tea, snack at the bar areas, daily snack at 4pm areas
Cách thức ứng tuyển
Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp
Giới thiệu về công ty
GKIM VIET NAM JSC
5th Floor, 293 Dien Bien Phu St, Ward 15, Binh Thanh Dist, HCMC
Người liên hệ: HR Department
5th Floor, 293 Dien Bien Phu St, Ward 15, Binh Thanh Dist, HCMC
Người liên hệ: HR Department
GKIM is a 10 year old development shop who have won awards with global marketing agencies, serviced governments around the world and worked on many successful startups for ambitious and experienced entrepreneurs.GKIM, with headquarters in UK, specializes in multimedia, mobile, web applications for high profile customers. Our work includes games, ...Chi tiết
GKIM is a 10 year old development shop who have won awards with global marketing agencies, serviced governments around the world and worked on many successful startups for ambitious and experienced entrepreneurs.GKIM, with headquarters in UK, specializes in multimedia, mobile, web applications for high profile customers. Our work includes games, 3D graphics, augmented reality, as well as mobile applications for Android, iOS, and Digital Marketing. We also cater to web CMS, CRM, and DB management solutions for business customers world-wide. GKIM is an established digital media production and technology company with offices in UK and Vietnam. We serve the international standards of a global client base with highly experienced western management and the hand picked stars of our Asian team. GKIM is growing rapidly and we are looking for dynamic individuals to join our team. GEARS is a revolutionary new approach to software development. GEARS gives unprecedented levels of control to business owners, assuring the quality of design, management and operation. GEARS reduces costs, speeds time to market and lets entrepreneurs see exactly how well their digital business is operating. EMPLOYEES BENEFITS & COMPANY ACTIVITIES I. Bonus policies 1. Bonus for Excellent projects - Excellent team had made projects succeed 2. Year employees - Excellent staffs of the year 3. Discretionary - Evaluation based on staffs performances in each quarter and in the year II. Training courses 1. English training 2. Other courses (internal & external) - Project management & other skills - Skills need to support for works suggested by manager III. Salary & Benefits 1. Review - Annual Review in Dec - Evaluations by peers & managers 2. Performances Review - Based on Excellent performances can be set to raise salary any time 3. Benefits - 13th salary -14th salary for loyalty staffs stay with us from Year 5th -15 days of annually leave up to 15 days for loyalty staffs stay with us from Year 5th IV. Other benefits 1. Internal activities - Lunch allowance for staffs everyday. - Afternoon tea: foods and drinks - Coffee, tea, noodle, cookies at the bar area to serve yourself - Staff’s Monthly Birthday Party & Quarter activate, or whenever we find a reason to cheer up! - Fridge and Microwave are provided in office so you can keep/heat your food & drink. 2. External activities - Sports: football & other games - Company trip (In Viet Nam or Overseas) - End year party 3. Insurances - Packages insurances required by Vietnam labor law - Bao Viet insurance package for everyone (benefits up to 50 mills in the year paid by insurance company) 4. Environment - Working room, eating area, Relaxing area... - Opportunity to be involved in overseas projects and travel to oversea for work trips. - Friendly and energetic working environment, ensured professionalism - Positive supports for requirements from colleagues Salary: - Competitive salary depends on your skills and experienced, to be told after you pass/ you shall tell us your expectation during the interviews Company Size: 25-99 Contact Person: Ms Hang Ẩn chi tiết
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GKIM VIET NAM JSC
Địa chỉ: 5th Floor, 293 Dien Bien Phu St, Ward 15, Binh Thanh Dist, HCMC
Quy mô: 25-99 nhân viên
Việc làm tương tự
Administrative Assistant & Secretary/ Nhân Viên Hành Chính Nhân Sự
Mức lương: 10-12 triệu | Hạn nộp hồ sơ: Đã hết hạn nộp hồ sơ